1
Spreadsheets and group chats for every change
One schedule with locations, areas, and publish controls
1
Spreadsheets and group chats for every change
One schedule with locations, areas, and publish controls
Built for Multi-Location TeamsShift Scheduling & Attendance
Employee Scheduling & Attendance Software for Growing Teams
Plan shifts, track attendance, manage labor costs, and run multi-location teams from one platform.
- Built for restaurants, retail, hospitality, healthcare, warehouses, and operational teams.
- 30-day free trial
- No credit card
- All features unlocked
- Cancel anytime
No credit card · All features unlocked · Cancel anytime · pricing & seats · rollout demo
Live publish · mobile sync
Interactive surface · illustrative week
Capterra
Rated when live
GetApp
Rated when live
Why Heyshift
Replace scheduling chaos with one planning surface.
Managers shouldn’t stitch coverage across spreadsheets, chats, and last-minute calls. Heyshift matches how you actually plan, areas, availability, and finance-week context in the same view.
Read across3 paired outcomesEach row moves from daily friction to weekly clarity, schedules, leave, and labor in one place.
How teams struggle today
With Heyshift
2
Surprise leave and unclear coverage
Time off, holidays, and availability on the grid
2
Surprise leave and unclear coverage
Time off, holidays, and availability on the grid
3
Labor cost discovered after the week is over
Scheduled hours, attendance, and cost signals in context
3
Labor cost discovered after the week is over
Scheduled hours, attendance, and cost signals in context
Product pillars9 capabilities · same order as Features
Everything your scheduling desk needs
Stack scheduling, locations, people signals, labor, and mobility, in one narrative. Each block mirrors a feature detail page; skim here, then go deeper when you’re selling Heyshift internally.
Scheduling core
Core01/09Shift scheduling
Multi-view schedules, areas, copy weeks, bulk publish, and cost-aware shift creation.
What scheduling teams get:
- Finance-week context beside the grid, not after export
- Day, week, two-week & month views without losing nuance
- Plan by area or by person with the same live roster
- Copy weeks, templates & bulk publish when you’re ready
River North BistroPublished
Active
One live roster: plans, pickups, swaps—mirrored on mobile.
Mobile synced·Just now
WeekMonthTemplatesMay 4–10
Staff
Mon
Tue
Wed
Thu
Fri
ACA. Cole
4–11pBar
7a–3pKitchen
11a–7pFloor
5p–12aLead
MRM. Reid
4–11pBar
7a–3pKitchen
SwapOffers on
5p–12aLead
8a–4pPrep
RWR. Wong
4–11pBar
7a–3pKitchen
11a–7pFloor
5p–12aLead
8a–4pPrep
Swaps & offers
3 liveTue · Cole ↔ Reid
Swap pending · manager approves once.
Open shift · Dinner
Floor pool notified.
Wong · prep filled
Grid + app in sync.
Sales-ready continuity
Schedules, offers, swaps—one system for managers and crews.
- Who it's for
- Operations leads who run multi-area schedules every week.
- Expected outcome
- Faster schedule creation and fewer scheduling conflicts.
Location Controls
Core02/09Multi-Location & Area Management
Manage unlimited business locations, custom work areas, preferred staff, scheduling views, notes, weather planning, and exports from one centralized workforce platform.
Make every site legible:
- Run multiple locations from one Heyshift account
- Named areas with colors that match the floor
- Preferred members surfaced where managers assign
- Reorder areas so the schedule matches reality
Northern Table GroupMulti-site
Linked
Named areas roll up cleanly—schedulers mirror the floor, finance cites the same site labels.
2 locations·5 areas
SitesAreasColorsUSA · Central
- 3 areasRiver NorthLive site
Flagship · Chicago
BarKitchenPatio - 2 areasWest Loop
High volume
FloorBOH
Floor alignment
In syncDrag order
Area list matches how managers walk the line.
Preferred staff
Surfaced per area when you assign.
One publish path
Same names in grid, exports & mobile.
Expand without losing clarity
Add sites and areas—teams still see one consistent map of how you operate.
- Who it's for
- Growing USA businesses that run multiple stores, sites, branches, departments, venues, zones, or service areas.
- Expected outcome
- Faster scheduling, clearer workforce visibility, stronger daily communication, and more accurate staffing across every location.
People & Availability
Core03/09People, Availability & Smart Staff Management
Manage real-time staff availability, workforce visibility, and smart staff filters from one scheduling workspace.
See people before you promise coverage:
- Availability & day-off preferences recorded per employee, on the roster
- Holidays, leave & day-off visible while you assign shifts
- Per-employee recurring work & shift patterns beside the grid
- Filters for contract, availability, leave access & shift status
River North BistroPeople
Overlay on
Day-off, holidays, leave, availability, and each person’s recurring pattern—same roster while you drag shifts.
5 filters·Live roster
RosterFiltersSignalsPatternsWeek build
- ACA. Cole
Bar lead · pref. openings
FTAvailable - MRM. ReidHolidayLeave
Kitchen
PTHolidayLeave - DKD. KimDay off
Floor
FTDay offRecurring
While you assign
Same gridAvailability layer
Availability & day-off prefs before you promise coverage.
Leave in view
Company holidays, leave & scheduled day-off—no side calendar hunt.
Recurring patterns
Per-employee work rhythm & shift patterns beside availability.
Truth before you publish
Filters for contract, availability, leave & patterns keep coverage honest—fewer fixes after publish.
- Who it's for
- Managers who need real-time availability, active workforce visibility, and smart filters to assign the right people faster across locations.
- Expected outcome
- Better shift coverage, fewer staffing conflicts, faster scheduling decisions, and stronger workforce efficiency.
Cost Insights
04/09Labor Cost & Attendance Insights
Track labor costs, compare scheduled hours with actual attendance, and make staffing decisions with financial visibility built into the rota.
Put labor next to revenue:
- Scheduled hours vs attendance-based cost in context
- Labor vs income snapshots for tight weeks
- Finance-week rollups when you’re costing shifts
River North BistroLabor
Live mix
Scheduled hours vs attendance-based cost alongside revenue context—finance week aligned.
Finance week·May 4–10
PlannedActualsIncomeUSA ops
Scheduled
412h
Attendance $
$9.2k
Labor vs incomeRollup
Cost signals
InsightLabor vs revenue
Tight-week snapshots beside the grid.
Fewer export passes
Context before another spreadsheet hop.
Finance-week aware
Rollups schedulers recognize.
Decisions with labor context
Put hours and cost next to demand—sell operations and finance on the same picture.
- Who it's for
- Operators who need financial visibility during scheduling, not only after payroll exports.
- Expected outcome
- Stronger cost control, fewer surprises at close, and faster staffing decisions tied to demand.
People & Availability
Core05/09Meal, Rest Break & Leave Management
Configure meal and rest break rules, manage leave and time off, and keep workforce compliance visible inside one scheduling platform.
Stop surprise gaps:
- Leave stays visible while you build, not bolted on later
- Policies & approvals your managers already recognize
- Staff filters that respect who’s on leave
River North BistroLeave
On canvas
Policies and approvals your teams recognize—surfaced while shifts are drafted, not after publish chaos.
2 pending·May
CalendarPoliciesApprovalsPTO overlay
Coverage heat
SMTWTFS
12
13
14
15
17
18
19
20
21
22
24
25
Policy lane
ClearPTO approvals
Rules managers already recognize.
Filters respect leave
Scheduling view hides people on approved time off.
Surprise gaps ↓
Coverage visible while shifts move.
Leave sells with the schedule story
Procurement sees policies on-canvas—not “we’ll bolt PTO on later.”
- Who it's for
- Operations and HR teams managing break rules, leave approvals, and availability across departments, roles, and locations.
- Expected outcome
- Better compliance posture, fewer scheduling conflicts, faster shift creation, and stronger workforce visibility.
Cost Insights
Core06/09Attendance Tracker
Track actual attendance against scheduled shifts and maintain accurate workforce visibility across every location.
Reconcile before payroll argues:
- Actuals anchored to the published schedule
- Variance you can explain, not buried in exports
- Cost comparisons without another spreadsheet pass
River North BistroAttendance
Reconciling
Actual hours anchored to published shifts—variance explanations before payroll argues.
May 4–10·Closed week
VarianceOTCost tie-outPayroll-ready
Scheduled
Worked
OT flagged
Tied to published rota—not a rogue sheet.
Payroll lane
ExplainableAnchored actuals
Worked vs what was scheduled.
Cost comparisons
Without yet another spreadsheet pass.
Hand-off ready
Variance you can defend in Ops + Finance meetings.
Calm payroll conversations
Show worked vs planned with policy-friendly OT—not mystery exports.
- Who it's for
- Supervisors and ops leads who reconcile punches with published schedules every cycle.
- Expected outcome
- Tighter labor control, fewer payroll surprises, and clearer accountability across sites.
People & Availability
07/09Staff Management & LogsBook
Organize employees, roles, contracts, and workforce access in one system, with LogsBook for daily shift income and expenses such as sales and operating costs.
Keep headcount manageable:
- LogsBook for daily shift sales and expense logging
- Contracts, roles, and roster records schedulers trust
- Bulk filters when rosters scale past dozens
Northern Table GroupLogsBook
Scoped
Daily shift sales and expenses in LogsBook, plus contracts and roles planners trust, scoped so sites only see the people they manage.
48 active·2 sites
LogsBookDirectoryContractsAccessBulk filters
- HC
Hannah Cole
Contract okFloor lead · FT
River NorthScoped - MR
Marcus Reid
Kitchen · PT
West LoopScoped - DK
Dana Kim
Bar · FT
River NorthScoped
Trust rails
GovernedShift sales logged
Register, delivery, and tips in LogsBook.
Shift expenses
Supplies, petty cash, and vendor costs.
Bulk-ready filters
Rosters past dozens stay scannable.
Roster plus shift closeout in one place
LogsBook captures daily sales and expenses while staff, contracts, and filters stay tied to scheduling.
- Who it's for
- Operations and site managers scaling workforce structure while logging shift sales and expenses beside the roster.
- Expected outcome
- Cleaner roster data, shift-level sales and expense visibility, and less end-of-shift spreadsheet chasing.
Communication & Mobility
Core08/09Location-Based Communication Channels
Keep crew updates inside Heyshift with location channels, tags, reactions, replies, action messages, voice notes, and images, so managers stop chasing group chats across sites.
Keep crews aligned by site:
- Location-scoped channels instead of mixed group chats
- Tags, reactions, and threaded replies during rush periods
- Action messages, voice notes, and image proof in one thread
River North · Floor teamChannel
Location
Tags, reactions, replies, action messages, voice notes, and images stay scoped to this site.
#closing·Live
Closing handoff
#urgentCooler temp logged. Need AM confirm before open.
👍 4✅ 2Reply · 1
Action · Confirm temp check
Rich updates
Voice · 0:18
Image attached
Threaded reply keeps handoff context readable.
Location channels, not group-chat chaos
Crew updates stay inside Heyshift with tags, reactions, and accountable actions.
- Who it's for
- Multi-site managers and supervisors who need fast, accountable crew communication tied to each location.
- Expected outcome
- Fewer missed handoffs, faster closeout follow-through, and less noise from off-platform messaging threads.
Communication & Mobility
Core09/09Mobile App for Staff & Managers
Manage schedules, shifts, and workforce communication from anywhere with dedicated mobile access for both staff and managers.
Meet staff where they work:
- Email & push when schedules publish or change
- Offers & swaps with policy guardrails built in
- Managers check live status away from the desk
Heyshift MobileStaff + managers
Push on
Same published roster in-pocket: alerts, swaps, offers, and approvals with policy guardrails.
Live digest·Synced
AlertsSwapsRosteriOS · Android
Today
Evening · Bar
4pm – 11pm
Offer · opens to qualified floor staff
Swap pending mgr
Published · mobile mirrored
Field signals
ReadyPublish & change alerts
Email & push when rosters move.
Offers & swaps
Guardrails wired to policy—not side texts.
Manager pulse
Live staffing checks away from the desk.
Frontline-ready continuity
Buyers see crews stay informed—fewer ghost shifts and frantic group chats post-publish.
- Who it's for
- Floor managers and frontline teams who rarely sit at a desk during operating hours.
- Expected outcome
- Faster reactions to schedule changes, fewer missed shifts, and clearer workforce coordination across locations.
Built for shift-based teams across every vertical
One publish-first roster for restaurants, retail floors, warehouses, field crews, and multi-site operators. Pick your industry to see how Heyshift fits your peaks, ratios, and payroll rhythm.
Restaurants & cafés
Kitchen, bar, and floor coverage through peak nights.
Explore scheduling
Retail
District templates with store-level overrides.
Explore scheduling
Healthcare & medical
Shift patterns, float pools, and compliance visibility.
Explore scheduling
Warehouse & logistics
Dock windows, crew minimums, and inbound peaks.
Explore scheduling
Hospitality
Housekeeping waves, desks, and event overlays.
Explore scheduling
Manufacturing
Production lines, plants, and overtime guardrails.
Explore scheduling
Cleaning
Route-based crews across client sites.
Explore scheduling
Construction
Job sites, trades, and project-week coverage.
Explore scheduling
Property management
Maintenance routes and multi-property staffing.
Explore scheduling
Workflow
How it works
Publish the schedule once, notify people when shifts actually change, then compare worked hours to what you planned, without hopping tools, exporting sheets, or chasing chats to see who saw the update. Same three loops managers already understand; Heyshift keeps them in one place.
Step 01
01Plan the schedule
Build by area or member, copy weeks, and bulk publish when ready.
1/3Starts your coverage story
Step 02
02Notify the team
Email and push nudges keep open shifts, swaps, and approvals moving.
2/3Keeps the grid honest
Step 03
03Track attendance & cost
Compare scheduled hours to attendance and labor vs income signals.
3/3Closes the loop with finance
Proof
One schedule. Three proof points.
Faster rebuilds, fewer scramble shifts, finance-ready hours, all on one published grid.
Planning
Publish once
Copy weeks, adjust fast, one roster everyone opens.
Coverage
Spot gaps early
Leave beside shifts, before Monday, not in chat.
Labor
Hours beside plan
Worked time next to scheduled, finance signs off faster.
Business tools
View all toolsCalculators built for managers and owners
Use practical calculators to model staffing ROI, labor risk, and coverage health before making scheduling changes.
Scheduling ROI Calculator
Estimate yearly savings from replacing manual scheduling and timesheets.
Run calculatorLabor Cost Percentage Calculator
Track labor spend as a percentage of sales by location and week.
Run calculatorOvertime Risk Calculator
Forecast overtime exposure before publishing the next roster.
Run calculatorPricingView full pricing
Free trial on every plan. Scale when you add locations.
Try Starter, Pro, or Business free for 30 days with all features unlocked. Then pick the seat plan that fits your rollout. Mobile access stays included for staff and managers.
Starter
$4/seat/mo
$3.60/seat/mo billed yearly · save 10%
(USD excl. all applicable taxes)
Unlimited employees · Unlimited locations · Unlimited areas
~20 core features
Pro
$6/seat/mo
$5.40/seat/mo billed yearly · save 10%
(USD excl. all applicable taxes)
Unlimited employees · Unlimited locations · Unlimited areas
~50 features · AI included
Business
$9/seat/mo
$8.10/seat/mo billed yearly · save 10%
(USD excl. all applicable taxes)
Unlimited employees · Unlimited locations · Unlimited areas
70+ features · AI included
Operators
Built for teams who live in the weekly schedule
Same scheduling headaches, from single-site favorites to multi-location operators. If coverage, leave, and labor live in different tabs today, you’re who we built Heyshift for.
Operator marks
FAQ
Answers before you book a demo
Coverage, rollout, and finance-week fit, the questions buyers ask first.
Get started
Ready to modernize your scheduling desk?
Start a 30-day free trial or book a walkthrough—we'll tailor it to multi-location, area-based planning and finance-week visibility. Browse customer stories by industry when you're ready.